Bella Travels LLC

Terms & Conditions

Effective Date: August 1, 2026

By booking travel or using the services of Bella Travels LLC ("Bella Travels," "we," "our," or "us"), you acknowledge that you have read, understood, and agree to the following Terms & Conditions.

1. Definitions

Company refers to Bella Travels LLC. 

Client or Traveler refers to the individual(s) booking or participating in travel arranged by Bella Travels LLC.

Services include travel planning, itinerary creation, consultations, booking assistance, group travel coordination, and related travel services. 

2. Booking, Planning Fees & Payment

A deposit may be required to secure your reservation. Deposit amounts vary depending on the destination and travel supplier.

Travel planning fees, consultation fees, research fees, and other professional service fees charged by Bella Travels LLC are non-refundable, regardless of whether you proceed with a booking.

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Final payment is generally due 30–45 days prior to departure, unless your travel supplier requires an earlier payment deadline.

Payments may be made using approved payment methods offered by Bella Travels LLC.

Failure to submit payment by the supplier's deadline may result in automatic cancellation of your reservation.

3. Pricing & Quotes

All quotes are subject to availability and are not guaranteed until your reservation has been confirmed and payment has been processed.

Travel pricing may change at any time due to supplier pricing, airfare fluctuations, taxes, fuel surcharges, exchange rates, or availability. Bella Travels LLC is not responsible for supplier price increases before your booking is confirmed.

4. Reinstatement Policy

Reservations canceled due to missed payments may be eligible for reinstatement for a $50 per person reinstatement fee, subject to supplier approval and availability. Reinstated reservations will be booked using current market pricing, which may differ from the original quoted price.

5. Cancellations & Refunds

Cancellation policies vary by airline, cruise line, resort, hotel, tour operator, and other travel suppliers.

Travel planning fees, consultation fees, and Bella Travels LLC service fees are non-refundable.

Any refundable amounts are subject entirely to the travel supplier's cancellation policies. If travel insurance was purchased, reimbursement eligibility will be determined solely by the insurance provider and the terms of your policy.

6. Changes to Existing Bookings

Changes requested after a reservation has been confirmed are subject to supplier approval and availability.

Bella Travels LLC charges a $25 per person administrative fee for eligible itinerary changes, in addition to any supplier-imposed fees or fare differences. Name changes requested within 30 days of departure are subject to a $75 administrative fee, plus any applicable supplier charges. Some suppliers do not allow itinerary or name changes after booking.

7. Travel Documentation

Each traveler is solely responsible for obtaining and carrying all required travel documents, including:

• Valid passport

• Required visas

• Government-issued identification

• Vaccination or health documentation (if applicable)

Many countries require passports to remain valid for at least six (6) months beyond your travel dates.

Children, infants, and minors traveling without both parents may require additional documentation.

Non-U.S. citizens may have additional entry requirements. Failure to obtain proper documentation is not the responsibility of Bella Travels LLC and may result in denied boarding or denied entry without refund.

8. Entry Requirements & Criminal History

Each destination establishes its own entry requirements.

Bella Travels LLC does not investigate or determine a traveler's admissibility into any country.

Travelers with criminal records or legal concerns should contact the appropriate embassy or consulate before booking travel.

9. Travel Insurance

Travel insurance is strongly recommended and may be required for certain trips.

Travel insurance may provide coverage for:

• Trip cancellation

• Trip interruption

• Medical emergencies

• Emergency evacuation

• Lost or delayed baggage

• Travel delays

Clients who decline travel insurance acknowledge that Bella Travels LLC is not responsible for losses that could have been covered by an insurance policy.

10. Travel Advisories & Risk

Travel involves inherent risks.

Clients are responsible for reviewing government-issued travel advisories before departure.

Bella Travels LLC is not responsible for events occurring at the destination, including political unrest, weather events, natural disasters, disease outbreaks, border restrictions, or government regulations.

11. Client Responsibilities

Clients are responsible for reviewing all booking confirmations immediately upon receipt.

This includes verifying:

• Traveler names

• Dates

• Destinations

• Flight information

• Hotel accommodations

• Passport information

Any errors must be reported within 24 hours of receiving travel documents.

Failure to review confirmations does not relieve the traveler of supplier change fees.

12. Force Majeure

Bella Travels LLC shall not be liable for cancellations, delays, schedule changes, losses, injuries, or expenses caused by events beyond our reasonable control, including but not limited to:

• Weather

• Hurricanes

• Floods

• Earthquakes

• Pandemics

• Government actions

• Airline schedule changes

• Labor strikes

• Civil unrest

• Acts of terrorism

• Transportation disruptions

13. Third-Party Suppliers

Bella Travels LLC acts solely as an independent travel advisor and booking intermediary.

We do not own, operate, or control airlines, cruise lines, hotels, resorts, transportation companies, tour operators, or other travel suppliers.

Bella Travels LLC is not responsible for:

• Supplier bankruptcy

• Flight cancellations

• Schedule changes

• Overbooking

• Lost baggage

• Personal injury

• Property damage

• Supplier negligence

Each supplier maintains its own policies, which apply to your reservation.

14. Code of Conduct

Travelers are expected to conduct themselves respectfully throughout their trip.

Bella Travels LLC reserves the right to refuse service or remove a traveler from a group trip without refund if their conduct is disruptive, threatening, illegal, abusive, or endangers others.

15. Chargebacks

By purchasing services through Bella Travels LLC, you agree to contact us first regarding any billing concerns before initiating a chargeback with your financial institution. Unauthorized or fraudulent chargebacks for properly authorized services may result in cancellation of reservations, collection efforts, and recovery of associated costs where permitted by law.

16. Liability Disclaimer

Bella Travels LLC acts only as an intermediary between travelers and third-party suppliers.

Bella Travels LLC shall not be liable for:

• Flight delays

• Missed connections

• Supplier errors

• Schedule changes

• Acts of God

• Personal injury

• Property loss

• Theft

• Accidents

• Illness

• Death

• Financial losses arising from third-party suppliers

Our liability, if any, is limited to the amount paid directly to Bella Travels LLC for professional planning services.

17. Governing Law

These Terms & Conditions shall be governed by the laws of the State of Tennessee.

Any disputes arising from these Terms shall be resolved exclusively in the state or federal courts located in Tennessee, and both parties consent to the jurisdiction of those courts.

18. Updates to These Terms

Bella Travels LLC reserves the right to modify these Terms & Conditions at any time.

The most current version will be posted on our website.

Continued use of our services constitutes acceptance of any updated Terms.

19. Contact Information

Bella Travels LLC

Email: help@bellatravelscompany.com

Phone: (229) 206-0050

Customer Support Hours:
Monday–Friday | 9:00 AM – 6:00 PM EST

Website:
www.bellatravelscompany.com